April 10-12, 2026
COVID Policy: Up-to-date vax/boosters, daily rapid tests, and KN95 masks are strongly encouraged but not required for entry. If you feel ill, please stay home!
Applications for vending tables and booths for 2026 REAF are now open. Vending spaces will be assigned and notifications sent on September 10, 2025 to approved vendors with instructions for payment through Eventbrite. Your space is not reserved until payment is received! Applications received after September 9 will be processed on a space available basis.
Tables and booths include ONE vendor pass (2 for Double Booths). An additional pass may be ordered at a discount.
Hotel rooms may be requested on your Eventbrite registration. Rooms will not be held or assigned until vending payment is made and hotel reservation is completed. The hotel reservation link will appear at the bottom of your Eventbrite confirmation email.
Vendors in the Ballroom will be open Friday 5 - 11 pm and Saturday 11 am - 6 pm. The Ballroom will be locked at 11 pm on Friday.
SINGLE BOOTH: 8x10 space with up to 2 tables and 1 Vendor Pass. You may bring your own tables, tablecloths, banners, and/or grid wall. An additional Vendor Pass may be ordered at a discount. $250
MID-SIZE BOOTH: 8x16 space with up to 2 tables and 1 Vendor Pass. You may bring your own tables, tablecloths, banners, and/or grid wall. An additional Vendor Pass may be ordered at a discount. $375
DOUBLE BOOTH: 8x20 space with up to 4 tables, 1 Vendor Pass, and 1 Asst Vendor Pass. You may bring your own tables, tablecloths, banners, and/or grid wall. An additional Vendor Pass may be ordered at a discount. $450
TABLE: One 8 ft table and 1 Vendor Pass. An additional Vendor Pass may be ordered at a discount. $170
ADDITIONAL VENDOR PASS (limit 1): $30
Vendors in the Hallway will be open Friday 5 - 11 pm and Saturday 11 am - 6 pm. They should plan to box up their belongings on Friday at 11 pm (store in the Ballroom or in your hotel room or car overnight).
HALL TABLE: One 5 ft table and 1 Vendor Pass. An additional Vendor Pass may be ordered at a discount. $150
ADDITIONAL VENDOR PASS (limit 1): $30
GENERAL: All vending spaces come with tables & chairs, electricity and free wireless internet access. Vendors will be included in our program, on our web site, and on our app. Meals are available on site. No couponing or flyers except at your own table.
SET-UP: Set-up will take place on Friday from 12-3 pm. NO EARLY SET-UP. Vendors must keep their table staffed throughout the listed vending hours. We encourage vendors to cover their tables with a cloth when they are not there.
DOOR PRIZES: Donations for our Door Prize table are welcome. We are a NYS non-profit but not 501c3, so donations are not tax deductible.